Show Specifications
Exhibit Hall Dates
Monday, Nov. 8, 2010
12 p.m. - 4 p.m.
Tuesday, Nov. 9, 2010
8 a.m. - 10 a.m.
The location is Broadmoor Hall within the Broadmoor.
Exhibitor Relations Meeting
Monday, Nov. 8, 2010
Make sure to join us to hear more about our 2011 Exhibit Hall in
Orlando.
Exhibit Set Up Dates
Sunday, Nov. 7, 2010
8 a.m. - 5 p.m.
Monday, Nov. 8, 2010
8 a.m. - 11 a.m.
Exhibit Tear Down Time
Tuesday, Nov. 9, 2010
10 a.m. - 6 p.m.
Exhibitors who require extra set up or tear down time should
contact Heather Brown, CEM, Director of Business
Partner Services, at heather@nacas.org or 434-245-8425
ext. 228.
Booth Size
The booths are 10' wide by 10' deep. The exhibit space at the
The Broadmoor, Broadmoor Hall, has the capacity for 165
booths. Ceiling height in the hall is 25
feet. View the online exhibit
hall floorplan.
Show Management Details
Decorating Company
GES Exposition Company
www.ges.com
Account Representative
Audrey Dambek
Phone: (773) 284-4820
Fax: (773) 284-3979
Email: adambek@ges.com
GES Exhibitor Service Manual
The Exhibitor Service Manual will be posted in summer 2010.
Exhibitors should use the forms in this extensive kit to order
carpet, electrical, food and beverage, etc, for the show.
Information on shipping is included as well. Be sure to pay
attention to deadlines for ordering and shipping.
NEW Lead Retrieval Option for Exhibitors
As a NACAS Exhibitor you may reserve an
electronic hand-held attendee badge scanner to use within your booth at
the conference. Read
details on last year's lead retrieval option.
Online reservation form will be available next fall.
Rules & Regulations*
View the exhibitor
contract with rules & regulations. As a courtesy to all
our exhibitors, NACAS also uses and enforces the standard IAEE
Guidelines.
*Failure to abide by these regulations will result in a
loss of rank in this year's Exhibitor Pre-Sell order.
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 Exhibitor Registration
Details
If you have not yet registered for a booth in the 2010 Exhibit Hall,
please complete and fax, email, or mail the Exhibitor
Contract and Registration Form to the NACAS
National Office.
The 41st NACAS Annual Conference in Hawaii featured an
exhibit hall with nearly 80 companies covering 90
booths on the exhibit hall floor.
We are confident that the exhibit hall at the 42nd
NACAS Annual Conference in Colorado Springs at the
Broadmoor will be a major success! We have sold more
than 110 booths to date - that is over 75% of the exhibit
hall! Please contact Heather Brown, CEM, Director of
Business Partner Services, if interested in reserving booth
space.
Exhibitor Registration Fee
-
Before June 30, 2009, $1,000 deposit and contract required to
secure booth.
-
After June 30, full amount is due within 30 days of our
receipt of the executed contract.
-
NACAS member rate per 10' x 10' booth for those who exhibited
at Hawaii 2009 conference: $1,900.
-
NACAS member rate per 10' x 10' booth for those who did not exhibit
at the Hawaii 2009 conference: $2,095.
-
Non-member rate per booth is $2,500.
-
One company per booth.
Included in the Booth Price
- Name badges and meal tickets (breakfast and lunch in the Exhibit
Hall only) for up to five company representatives per
booth. All exhibitors need to complete the 2010
Exhibitor Forms for booth personnel, ticket purchases, and food/beverage
needs.
- Access to all general sessions and educational programs
- Tickets must be purchased separately for the following paid
events: Gala, Opening Awards Reception, President's Luncheon,
Campus Tours, Golf Tournament, and Pre-Conference Workshops.
- One electronic list of conference attendees will
be emailed out to the exhibitor contacts on the early bird attendee
registration deadline.
- 8' high back drape
- 3' high side drape
- 7" x 44" exhibitor I.D. sign
Cancellations
If the exhibitor desires to cancel part or all of the contracted
space, the exhibitor must do so in writing by certified mail.
No refunds will be made after August 27, 2010. A $250 fee will
be charged if booth is cancelled prior to August 27, 2010.
Food & Beverage Guidelines
Food & Beverage guidelines and forms for the Broadmoor will
be posted within the exhibitor service manual.
Sponsorship Opportunities
Choose a memorable way to showcase your products and services to
our members through a conference sponsorship! Opportunities are
available for a variety of price points and delivery methods. View
our sponsorship benefits and opportunities,
then contact Heather Brown, CEM, Director of Business Partner
Services, at heather@nacas.org or 434-245-8425
ext. 228 to craft a sponsorship that best suits your budget and
marketing goals.
Advertising Opportunities
Advertising is available in our College Services magazine
and our online newsletter NACAS Quarterly. Your targeted
ad and message will be viewed by over 2,400 auxiliary service
professionals. View the
media plan from Naylor.
Booth Assignments: Pre-Sell Process
Pre-Sell for 2010 was conducted onsite at the 2009
conference in the Hawaii Convention Center. Dates and
times were emailed to each booth contact and are also
posted here.
2010 Pre-Sell appointment times were scheduled based
on priority points earned. Each participating Business
Partner earns one point for each booth space and one point for each
$1,000 or equivalent in sponsorships, Education Foundation donations,
and advertising. After two consecutive years of non-participation,
priority points are lost (effective 2/9/90).
Remaining booths will be sold on a first come first serve basis
after the 2009 conference.
2010 documents:
Pre-Sell
Cover Letter to Exhibitors
Pre-Sell
Appointment Times
NACAS
2010 Exhibit Hall Floorplan
NACAS
2010 Exhibit Hall Registration Contract
NACAS
2010 Exhibit Hall Proxy Form
Priority
Points in Order of Points
Priority
Points in Alphabetical Order
Any proxy forms to be considered had to be received at NACAS National
by Tuesday, November 3 at 2pm Eastern.
Any 2010 contracts and deposits that are not received at the
NACAS National Office by January 30, 2010 will result
in a loss of the selected booth space.
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