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General Information for exhibitors

Show Specifications

Exhibit Hall Dates

Monday, Nov. 8, 2010 

12 p.m. - 4 p.m.

 

Tuesday, Nov. 9, 2010

8 a.m. - 10 a.m.

 

The location is Broadmoor Hall within the Broadmoor.

 

 

Exhibitor Relations Meeting

Monday, Nov. 8, 2010

 

Make sure to join us to hear more about our 2011 Exhibit Hall in Orlando.

 

 

Exhibit Set Up Dates

Sunday, Nov. 7, 2010

8 a.m. - 5 p.m.


Monday, Nov. 8, 2010

8 a.m. - 11 a.m.

 

Exhibit Tear Down Time

Tuesday, Nov. 9, 2010

10 a.m. - 6 p.m.

 

Exhibitors who require extra set up or tear down time should contact Heather Brown, CEM,  Director of  Business Partner Services, at heather@nacas.org or 434-245-8425 ext. 228.

 

 

Booth Size

The booths are 10' wide by 10' deep.  The exhibit space at the The Broadmoor, Broadmoor Hall, has the capacity for 165 booths.  Ceiling height in the hall is 25 feet.  View the online exhibit hall floorplan.

 

 

Show Management Details

Decorating Company

GES Exposition Company

www.ges.com

 

 

Account Representative

Audrey Dambek

Phone:  (773) 284-4820

Fax:  (773) 284-3979

Email:  adambek@ges.com

 

 

GES Exhibitor Service Manual

The Exhibitor Service Manual will be posted in summer 2010.  Exhibitors should use the forms in this extensive kit to order carpet, electrical, food and beverage, etc, for the show.  Information on shipping is included as well.  Be sure to pay attention to deadlines for ordering and shipping.

 

NEW Lead Retrieval Option for Exhibitors

 

As a NACAS Exhibitor you may reserve an electronic hand-held attendee badge scanner to use within your booth at the conference.   Read details on last year's lead retrieval option.

 

Online reservation form will be available next fall.

 

 

Rules & Regulations*

View the exhibitor contract with rules & regulations.  As a courtesy to all our exhibitors, NACAS also uses and enforces the standard IAEE Guidelines

*Failure to abide by these regulations will result in a loss of rank in this year's Exhibitor Pre-Sell order.

 

 

 Image
ImageExhibitor Registration Details

If you have not yet registered for a booth in the 2010 Exhibit Hall, please complete and fax, email, or mail the Exhibitor Contract and Registration Form to the NACAS National Office.  

 

The 41st NACAS Annual Conference in Hawaii featured an exhibit hall with nearly 80 companies covering 90 booths on the exhibit hall floor.  

 

We are confident that the exhibit hall at the 42nd NACAS Annual Conference in Colorado Springs  at the Broadmoor will be a major success!  We have sold more than 110 booths to date - that is over 75% of the exhibit hall!  Please contact Heather Brown, CEM, Director of Business Partner Services, if interested in reserving booth space.

 

Exhibitor Registration Fee

  • Before June 30, 2009, $1,000 deposit and contract required to secure booth.
  • After June 30, full amount is due within 30 days of our receipt of the executed contract.
  • NACAS member rate per 10' x 10' booth for those who exhibited at Hawaii 2009 conference:  $1,900.
  • NACAS member rate per 10' x 10' booth for those who did not exhibit at the Hawaii 2009 conference:  $2,095.
  • Non-member rate per booth is $2,500.
  • One company per booth.

 

Included in the Booth Price

  • Name badges and meal tickets (breakfast and lunch in the Exhibit Hall only) for up to five company representatives per booth.   All exhibitors need to complete the 2010 Exhibitor Forms for booth personnel, ticket purchases, and food/beverage needs.
  • Access to all general sessions and educational programs
  • Tickets must be purchased separately for the following paid events: Gala, Opening Awards Reception, President's Luncheon, Campus Tours, Golf Tournament, and Pre-Conference Workshops.
  • One electronic list of conference attendees will be emailed out to the exhibitor contacts on the early bird attendee registration deadline.
  • 8' high back drape
  • 3' high side drape
  • 7" x 44" exhibitor I.D. sign

 

Cancellations

If the exhibitor desires to cancel part or all of the contracted space, the exhibitor must do so in writing by certified mail.

 

No refunds will be made after August 27, 2010.  A $250 fee will be charged if booth is cancelled prior to August 27, 2010.

 

Food & Beverage Guidelines

Food & Beverage guidelines and forms for the Broadmoor will be posted within the exhibitor service manual.

 

Sponsorship Opportunities

Choose a memorable way to showcase your products and services to our members through a conference sponsorship!  Opportunities are available for a variety of price points and delivery methods.  View our sponsorship benefits and opportunities, then contact Heather Brown, CEM, Director of Business Partner Services, at heather@nacas.org or 434-245-8425 ext. 228 to craft a sponsorship that best suits your budget and marketing goals.

 

Advertising Opportunities

Advertising is available in our College Services magazine and our online newsletter NACAS Quarterly.  Your targeted ad and message will be viewed by over 2,400 auxiliary service professionals.  View the media plan from Naylor.

 

Booth Assignments: Pre-Sell Process

Pre-Sell for 2010 was conducted onsite at the 2009 conference in the Hawaii Convention Center.  Dates and times were emailed to each booth contact and are also posted here.

 

2010 Pre-Sell appointment times were scheduled based on priority points earned.  Each participating Business Partner earns one point for each booth space and one point for each $1,000 or equivalent in sponsorships, Education Foundation donations, and advertising.  After two consecutive years of non-participation, priority points are lost (effective 2/9/90). 

 

Remaining booths will be sold on a first come first serve basis after the 2009 conference. 

 

2010 documents:

 

Pre-Sell Cover Letter to Exhibitors

Pre-Sell Appointment Times

NACAS 2010 Exhibit Hall Floorplan
NACAS 2010 Exhibit Hall Registration Contract

NACAS 2010 Exhibit Hall Proxy Form

Priority Points in Order of Points

Priority Points in Alphabetical Order

 

Any proxy forms to be considered had to be received at NACAS National by Tuesday, November 3 at 2pm Eastern.

 

Any 2010 contracts and deposits that are not received at the NACAS National Office by January 30, 2010 will result in a loss of the selected booth space.